Regal Vizion Inc. Privacy Policy

Regal Vizion Inc.
116 Foreside Rd,
Malvern,
Pennsylvania 19355,
United States Phone: +1 779-775-2852
Email: [email protected]
Website: regalvizion.com

Last Updated: March 26, 2026

Regal Vizion Inc. ("Company," "we," "us," or "our") provides a software-as-a-service (SaaS) platform and related services available at regalvizion.com. This Privacy Policy explains how we collect, use, share, and protect information about you when you interact with our website, platform, communications, and services.

By using our website or services, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following categories of personal information:

Contact & Identity Information

Full name

Email address

Phone number (including mobile)

Business name and title

Mailing or business address

Usage & Behavioral Data

Pages visited and time spent on site

Clicks, form submissions, and navigation patterns

Device type, browser type, and operating system

IP address and general geographic location

Communication Data

SMS messages sent and received through our platform

Email correspondence and responses

Voicemail recordings and call logs

Appointment booking details and scheduling history

Lead & CRM Data

Information submitted through forms, landing pages, or funnels

Pipeline stage and interaction history

Tags, notes, and custom fields added during service delivery

Payment & Billing Information

Billing contact information

Payment method details processed securely through Stripe — we do not store raw card data

2. How We Collect Information

We collect information through the following methods:

Direct submission — when you fill out a form, book an appointment, or contact us directly

Automated tracking — cookies, pixels, and analytics tools active on our website

SMS and communication opt-in — when you provide your phone number and consent to receive messages

Paid advertising platforms — including Meta (Facebook/Instagram), Google, LinkedIn, TikTok, and other social media platforms when you engage with our ads

Our platform (Regal Vizion/GoHighLevel) — through workflows, automation triggers, and CRM activity

3. How We Use Information

We use the information we collect to:

Provide, operate, and improve our SaaS platform and related services

Send appointment reminders, follow-up communications, and service-related messages

Deliver SMS, email, voicemail, and voice communications you have consented to receive

Run and optimize paid advertising campaigns across Meta, Google, LinkedIn, TikTok, and other platforms

Track and analyze call performance through call tracking tools

Respond to inquiries, support requests, and client communications

Process payments and manage billing through Stripe

Automate workflows and data routing through N8N

Generate reports, dashboards, and performance analytics

Fulfill contractual obligations to clients and their customers

Comply with applicable laws and regulatory requirements in the United States and Canada

Detect, prevent, and address fraud, security issues, or technical problems

We do not use your personal information for any purpose incompatible with the purposes described in this policy without your prior consent.

4. SMS & Communications

How You Opt In

When you provide your phone number through one of our forms, landing pages, or opt-in flows, you are consenting to receive SMS messages from Regal Vizion Inc. or its clients (as applicable). Opt-in consent is collected at the point of submission and documented in our system.

Types of Messages You May Receive

Depending on the service context, you may receive:

Appointment confirmations and reminders

Follow-up messages and status updates

Informational and service-related notifications

Promotional offers or announcements (only where separately consented)

Message Frequency

Message frequency varies based on your interactions and the nature of the service. You may receive multiple messages per week depending on campaign activity and appointment scheduling.

Standard Rates Apply

Message and data rates may apply. Check with your mobile carrier for details.

Opt-Out Instructions

You may opt out of SMS communications at any time by replying STOP to any message you receive from us. You will receive a single confirmation message and no further SMS messages will be sent, except as required by law.

Help Instructions

For help, reply HELP to any SMS message or contact us at [email protected].

Consent Is Not a Condition of Purchase

Providing your phone number and consenting to receive SMS messages is never required as a condition of purchasing our services or doing business with us.

SMS Data Protection

Text messaging originator opt-in data and consent will not be shared with any third parties, except for aggregators and providers of the Text Message services used to deliver communications.

5. Data Sharing Policy

Regal Vizion Inc. does not sell, rent, or trade your personal information to any third party.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

Text messaging originator opt-in data and consent will not be shared with any third parties, except for aggregators and providers of the Text Message services.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

We may share information in the following limited circumstances only:

Service providers and subcontractors — third parties that assist us in delivering our services, bound by confidentiality obligations and prohibited from using your data for their own purposes

GoHighLevel — our primary CRM and automation platform, acting as a data processor under our direction (see Section 9)

Stripe — our payment processor, used solely for billing and subscription management

N8N — our workflow automation tool, used to route and process operational data under our direction

Legal compliance — when required by applicable law, court order, or governmental authority in the United States or Canada

Business transfers — in connection with a merger, acquisition, or sale of assets, where the successor entity will be bound by this policy

We do not share your data with advertising networks, data brokers, or any other third parties for marketing, retargeting, or promotional purposes.

6. Cookies & Tracking Technologies

Our website uses cookies, pixels, and similar tracking technologies to improve functionality, analyze usage, and measure advertising performance.

Types of cookies we use:

Strictly necessary cookies — required for the website to function

Analytics cookies — to understand how visitors use our site via Google Analytics

Marketing pixels — including the Meta Pixel, used to measure ad performance and build retargeting audiences across Meta, Google, LinkedIn, TikTok, and other advertising platforms

You may control cookie preferences through your browser settings. Note that disabling certain cookies may affect website functionality.

Each advertising platform we use operates under its own privacy policy, which we encourage you to review independently.

7. Data Security Practices

We implement commercially reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

Encrypted data transmission (SSL/TLS)

Access controls and role-based permissions within our platform

Secure cloud infrastructure through GoHighLevel and its underlying providers

Secure payment processing through Stripe's PCI-compliant infrastructure

Regular review of data handling practices

No method of transmission or storage is 100% secure. We cannot guarantee absolute security, but we take data protection seriously and will notify affected individuals of a confirmed breach as required by applicable law in the United States and Canada.

8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, maintain active client relationships, and comply with legal obligations. When data is no longer needed, we delete or anonymize it in a manner consistent with applicable law.

You may request deletion of your data at any time (see Section 10).

9. Third-Party Services

Our platform and operations rely on the following third-party service providers, each acting as a data processor under our direction:

GoHighLevel (GHL) — primary CRM and automation platform; stores contact records, communication logs, form submissions, appointment data, and workflow data. More at gohighlevel.com.

Stripe — payment processing and subscription billing. More at stripe.com.

N8N — workflow automation and data routing between systems. More at n8n.io.

Google Analytics — website traffic and behavior analytics. More at policies.google.com.

Meta Pixel — advertising performance tracking across Facebook and Instagram. More at facebook.com/privacy.

Meta, Google, LinkedIn, TikTok — paid advertising platforms used for campaign delivery and audience targeting.

Each provider operates under its own privacy policy and applicable data processing agreements. None of these providers receive or are permitted to use SMS opt-in data for their own marketing purposes.

10. Your Rights & Choices

Depending on your location and applicable law, you may have the right to:

Access — request a copy of the personal information we hold about you

Correction — request that inaccurate or incomplete information be corrected

Deletion — request that your personal information be deleted, subject to legal retention requirements

Opt-out of SMS — reply STOP to any SMS message at any time

Opt-out of email — click the unsubscribe link in any marketing email

Data portability — request your data in a commonly used format, where applicable

For Canadian residents: You have additional rights under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), including the right to access your personal information and to challenge the accuracy of that information.

To exercise any of these rights, contact us at [email protected]. We will respond within a reasonable timeframe and in accordance with applicable law.

11. Opt-Out Instructions

SMS: Reply STOP to any text message to unsubscribe immediately.

Email: Click the Unsubscribe link in the footer of any marketing email.

Phone/Voicemail: Contact us at [email protected] to be removed from call lists.

All communications: Email [email protected] with your name, contact information, and the communication type you wish to opt out of.

We will process all opt-out requests promptly. Please allow up to 10 business days for removal to take effect across all systems.

12. Children's Information

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a person under 18, we will delete it promptly. If you believe a minor has submitted information to us, contact us at [email protected].

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify affected users via email or platform notification.

Your continued use of our website or services after any changes constitutes your acceptance of the updated policy.

14. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us:

Regal Vizion Inc.
116 Foreside Rd Malvern,
Pennsylvania
19355

United States Phone: +1 779-775-2852

Email: [email protected]

Website: regalvizion.com

Last Updated: March 26, 2026